To log in to the officer interface click on the link you have been provided with.
Adding items to a trolley
For location/station/department requisitions click Location from the top of the screen.
For personal requisitions click Personal from the top of the screen.
The location or personal catalogue will be displayed.
To search for a stock item click on the magnifying glass in the top right hand corner of the screen and enter a key word(s), letter(s) or number(s) into the box then press Enter on the keyboard or click the magnifying glass to the left of the box. The search box is not case sensitive.
Tips for searching can be found at the end of this article.
Click on the item that you require.
Add or update the Size, Qty and Reason Code by clicking the arrow or typing into the field.
If the item is in a personal catalogue and you have previously requested the item, the size that you last received will be shown. This can be amended.
Click OK to add the item to the trolley.
To add another item click on the magnifying glass and repeat the above process.
To remove a previous search click on the blue line that says A filter has been applied. Any field contains "xxxx".
A menu will be displayed from the right hand side of the screen. Click 'X Clear Filter'.
Once you have added all of the items to the trolley close the catalogue by clicking on the X on the top right hand corner of the screen.
The items in the trolley will be displayed.
To amend the Size, Qty or Reason Code click on the item then click the Edit button
Click SAVE.
To Delete an item from the trolley, click on the item then click Delete.
Finally click the Submit Trolley button. A requisition will then be created and submitted for approval and dispatch.
To view the status of outstanding requisition items click on the Location Requisitioned Items (Outstanding) or Requisitioned Items (Outstanding) option on the left hand side of the screen or to view the completed or cancelled requisition items click on the Location Requisitioned Items (All) or Requisitioned Items (All) option.
The status column will provide an indication of what the current position is with regards to the items requested. The status meanings are as follows:
Entered - the item on the requisition has been rejected by either the station/location approver or by stores
Submitted for Approval - waiting approval from station/location
Stock Query - there is insufficient stock available to fulfill the request and requires approval from stores
Out of Stock - there is no stock available
Part Allocated - there is some stock available but not sufficient to fulfill the entire quantity requested
Allocated - stock has been allocated to the requisition
Picking - the item is being picked
Dispatched - the item has been dispatched from the warehouse
Receipt Confirmed - the officer has confirmed they have received the item
Completed - the item has been dispatched
Returned - the item has been returned to stores
Cancelled - the item has been cancelled by either the station/location approver or by stores
Ask A Question
From any screen that displays the catalogue items there is an option to Ask A Question. This will allow you to email stores if you have a query regarding a stock item.
The Ask A Question option can be found by clicking the 3 dots which represents a drop down menu.
Enter your question in the *Message section then click OK.
Tips for searching
1. Words separated by a space will search for results containing both words in any order ie shirt female
2. Words separated by a comma will search for results containing either word ie shirt, female
3. Words with a dash (-) at the beginning will exclude them from the search ie shirt -female This will search for the words containing shirt and exclude all of the results containing the word female.